RACE COORDINATOR

Three Can-Am Crown Directors shall act as Race Coordinators.

Race Coordinators must have good communication skills. They must become thoroughly familiar with the organization of the races and be able to answer questions and convey accurate information to race officials and volunteers.

Race Coordinators must be readily accessible for consultation before and during the races. During the races, they shall be stationed at Can-Am Central, with at least one Race Coordinator always on duty.

Race Coordinators shall be provided with access to all modes of communication used by the race, i.e., scanners, cell phones, and radios linking to search and rescue and local traffic. A ham radio license would be a useful, but not essential asset.

Race Coordinators shall be provided with forms for recording communications and decisions (similar to the log which ham radio operators use to keep track of radio traffic). Any Race Coordinator who comes on duty may then review the log for an update on what's been going on, what decisions have been made, who's been sent where (and when), etc.

The Race Coordinators shall work in collaboration with Can-Am Crown officials and other volunteers on all aspects of the race.

For Race Coordinators the emphasis shall be on information and deployment that may be privy to Can-Am Crown, while Can-Am Central shall be oriented toward public and media information, although some overlap can be expected.

Race Coordinators do not control the race or make rules. They guide staff in observance of Can-Am rules and protocol.

Race Coordinators shall be familiar with:

 a. All Can-Am Crown race rules.

 b. The schedule of events.

 c. The organization of the start, finish, and checkpoint sites.

 d. Job descriptions.

 e. Identities of race officials.

 f. The race course layouts, including hazardous or potentially hazardous areas, snowmobile trails, plowed roads, and logging traffic.

 g. The locations of checkpoints and the identities of checkpoint hosts.

 h. Car, truck, and/or snowmobile access routes to checkpoints and points on the race course.

 i. The protocols for search and rescue, emergency evacuation (dogs &/or mushers), race cancellation, and race delay.

Race Coordinators shall:

1. Be available at volunteer meetings to answer questions.

2. Ensure that the timing of the race starts follows the race rules.

3. Observe all aspects of the race in progress and note any problems so that improvements can be made either immediately or in future races. The Race Coordinators may appoint two or three observers to report organizational problems and conditions on the trail during the races.

4. Ensure that questions and problems are relayed to the proper personnel and acted upon.

5. Deploy and keep track of personnel. No person shall go out to pick up a musher, search for a (supposedly) lost musher, evacuate a team, deliver medical supplies, etc. without first clearing it with a Race Coordinator via Can-Am Central!

6. Follow up on all communications that require action, and ensure that action is taken. Review the log book frequently!

7. Confer with the Race Marshal, Chief Veterinarian, Trail Boss, President, and Vice-President in making decisions about race delays or race cancellations.

8. Confer with the S&R Coordinator to approve a search and rescue mission or an emergency team evacuation.

Race Coordinators:

Allan Dow
Fort Kent, ME
tad@sjv.net

Dave Hartt
Fort Kent, ME
canamweb@fairpoint.net

Stan Flagg
Fort Kent, ME
stanflagg@sjv.net